Okay, so I had this event last weekend, and I had to send out a thank you message to a guest speaker. It was a bit of a headache at first, but I got through it, and I thought I’d share my process here. Hopefully, it helps someone else out there!
Figuring Out the First Step
First things first, I needed to figure out what to say. I mean, I wanted to be sincere and show my genuine appreciation. I stared at my computer screen for what felt like hours. Then I remembered some advice I got a while back: just start writing. So I did. I started with a simple “Thank you for being our guest speaker.” It wasn’t much, but it was a start.
Adding the Details
After I got that first sentence down, I started thinking about what I really wanted to thank them for. I made a list:
- Their time: This person took time out of their busy schedule to come and speak at my event. That’s a big deal.
- Their insights: They shared some really valuable information that I know my audience appreciated. I jotted down some specific points they made that really resonated with me and my audience.
- Their energy: Their enthusiasm was contagious! It really made the event lively and engaging. I made a note to mention how much energy they brought to the room.
Making It Personal
I didn’t want the message to sound generic, so I made sure to personalize it. I mentioned specific moments from their presentation that stood out to me. I recalled a particular anecdote they shared that got a lot of laughs and a key takeaway that I thought was particularly insightful. I think it’s important to show that you were actually paying attention and that their words had an impact.
Keeping It Concise
I know people are busy, so I tried to keep my message concise. I got straight to the point and avoided rambling. I reread it a few times to make sure I wasn’t repeating myself and that everything flowed well. It’s easy to get carried away when you’re writing, but I tried to keep it tight.
Proofreading and Sending
Before I hit send, I proofread the message like a hawk. I checked for typos, grammatical errors, and anything that might sound weird. I even read it out loud to myself to make sure it sounded natural. Once I was happy with it, I finally sent it off. Phew, what a relief!
Reflecting on the Process
Looking back, it wasn’t as hard as I initially thought it would be. Breaking it down into smaller steps made it much more manageable. And honestly, it felt good to express my gratitude. I hope this little breakdown of my process helps someone else who’s struggling to write a thank you message. It’s all about being genuine, specific, and concise. And don’t forget to proofread! Trust me, it makes a difference.
